Hiring Your Graduate Assistant

Please be sure you have been allotted an assistantship by your Dean, Chair or Graduate Program Director (whichever is appropriate for your unit) before you hire a Graduate Student.

Once you have identified your graduate student and both sides agree to the work expectations, it is time to do the paperwork.  The hiring faculty member is responsible for completing the paperwork.  THE STUDENT IS NOT TO COMPLETE THE HIRING PAPERWORK.

• Step 1:  Complete the Graduate Assistantship Hiring Contract

  Please use the fillable form (download the form to your computer, save it, complete it, save it again.  Digital signatures are preferred, otherwise, print and sign) Please complete both pages of the contract.  Incomplete forms will be returned.

  A. Graduate Research Assistant (GRA)

  -OR-

  B. Graduate Teaching Assistant (GTA) (Teacher of Record OR Teaching Assistant)

• Step 2: Complete a SEHF (Student Employment Hiring Form)
  • SEHF FORM-->PLEASE refer to THIS SAMPLE SEHF FORM for Summer to ensure accurate info.
  • You Business Manager must sign the SEHF if using College or Department funds.
  • The Contract and the SEHF must be sent together.
  • PLEASE DO NOT SEND DIRECTLY TO HR!
• Step 3: Additional items for Teacher of Record (TOR)
  • Teacher of Record Form (only needed for GTA's that are the Teacher of Record) - please do not add the Graduate Dean to the DocuSign workflow.   Send completed TOR form with just the Chair's signature.
  • a Curriculum Vitae (CV)
• Step 4: Submit 
  • Submit above forms to gradcollegeforms@kennesaw.edu only.
  • Both the Contract and SEHF must come together.
  • You may either:
    • scan and email to gradcollegeforms@kennesaw.edu. 
    • use DocuSign and have a completed copy sent to gradcollegeforms@kennesaw.edu.   Please do not list David Baugher or the Graduate Dean as needing to sign the document.   Please only enter as receiving the completed document after everyone else has signed.

Deadlines can be found here.

Once the paperwork has been verified and then signed by the Graduate Dean, the faculty member and student will receive a copy of the signed paperwork with additional steps required of the student.  The assistantship is not confirmed and approved until it has been processed by The Graduate College.

Once a student’s hiring paperwork is received by HR, the student will be contacted by the Program Coordinator for Student Employment, with instructions on how to complete new hire paperwork and mandatory onboarding. If you have questions you can contact Sam Garbe, Program Coordinator for Student Employment, at sgarbe@kennesaw.edu or 470-578-3948. HR onboarding must be completed no later than the third day after the beginning of the contract.