Hiring Procedures

Once the student has been selected for hiring by the supervising faculty member, the graduate student's responsibilities in the hiring process are:

  • Discuss the Contract with the hiring faculty member before signing. The student should make sure they understand:

    1. what the project entails;
    2. what are the expectations, tasks, and duties;
    3. what are the learning objectives;
    4. how often they will meet with the faculty member; and
    5. how they will be assessed/evaluated.


  • Confirm the start and end dates on the Contract as well as the number of hours required.

  • Once you have signed the Contract, the faculty member will also sign and then submit the paperwork to The Graduate College. It is the faculty member's responsibility to submit the hiring paperwork, not the student.
  • Sam Garbe, Human Resources’ Program Manager for Student Employment, will reach out to you with further instructions about the onboarding process when he receives your hiring paperwork from the Graduate College. If you have worked for KSU previously and are unsure if you need to complete this process again, he can be reached at sgarbe@kennesaw.edu or 470-578-3948. Please note that Graduate Assistants are required to attend HR onboarding, and cannot be paid until this final step has been completed. 
  • Make sure your tuition waiver is applied before the payment deadline for the semester by checking your student account.
  • All GAs are charged for the mandatory Student Health Insurance Plan (SHIP). You will receive information about how to request a waiver of the SHIP if you have your own qualifying health insurance. You must follow up with the waiver process to ensure that the charge is waived from your student account.  The waiver process occurs every semester regardless if your contract is for the semester or for the academic year.
  • For steps 4, 5, and 6 above, you will receive an email once your Contract has been processed that indicates the timing on these steps.


The graduate student is NOT responsible for completing the hiring paperwork.  This is the responsibility of the hiring faculty member.

There are no paid benefits (sick time, vacation days, medical/dental, etc.) for Graduate Assistants.