Requesting a GRA or GTA

Beginning with Summer semester 2020, all requests for a Graduate Assistant will be handled within the colleges.  The Graduate College will allocate funding to the colleges.  College leadership will then use their own processes to determine which faculty will be allowed to hire a GRA or GTA within their college. 

College deans received their Summer 2020 and Fiscal Year 2021 (Jul 1, 2020 - Jun 30, 2021) allocations on Feb 12, 2020. 

FAQs

  • The philosophy used in determining how to distribute funds to support graduate assistantships starts with KSU's "R2" Carnegie classification.  In order to keep our R2 status, we must produce at least 20 research doctorates per year.  We must also establish a minimum of research expenditures.  Therefore, our first priority is to support doctoral education.  Our second priority is supporting faculty with the potential to obtain or increase external funding for research.  After these first two items are considered we were left with a pool of funding to allocate to college deans.  We computed the ratio for the allocation of the remaining pool by using the last 5 years of funding support from The Graduate College.  That set a baseline for what percentage of the pool each dean received.  The Graduate College and the deans will review this process as we move into future years to determine if the ratio needs to be updated.

  • You will not need to have your graduate assistantship project "pre-screened" by The Graduate College.  However, your department/college may have a process for you to follow.  You may select and hire the student that best fits your needs.  However, please keep the following in mind:

    1. The person supervising the graduate student must hold graduate faculty status (full or provisional) and that status must remain current throughout the assistantship. 

    2. Students cannot work more than 19 hours a week (on average) on the assistantship.

    3. The student's tasks/duties should not be administrative in nature.  These are graduate students and their tasks/duties should reflect that they hold a bachelors degree and are in an advanced academic program.  We would also ask that their tasks/duties be associated with their academic program and/or their future career path.

    4. Supervising a graduate assistantship is similar to a course assignment.  There should be planned activities, frequent evaluation check points, and deliverables. 

    5. The faculty supervising the graduate student should have an open line of communication with the student, including an initial meeting to lay out expectations, and frequent opportunities to discuss progress.

  • You will not need to have your graduate assistantship project "pre-screened" by The Graduate College.  You may select and hire the student that best fits your needs.  However, please keep the following in mind:

    1. The person supervising the graduate student must hold graduate faculty status (full or provisional) and that status must remain current throughout the assistantship. 

    2. Students cannot work more than 19 hours a week (on average) on the assistantship.

    3. The student's tasks/duties should not be administrative in nature.  These are graduate students and their tasks/duties should reflect that they hold a bachelors degree and are in an advanced academic program.  We would also ask that their tasks/duties be associated with their academic program and/or their future career path.

    4. Supervising a graduate assistantship is akin to a course assignment.  There should be planned activities, frequent evaluation check points, and deliverables. 

    5. The faculty supervising the graduate student should have an open line of communication with the student, including an initial meeting to lay out expectations, and frequent opportunities to discuss progress.

  • You will need to partner with a faculty member that holds graduate faculty status (full or provisional).  Here are the expectations:

    1. The faculty member will co-supervise the student and will be listed as the supervisor of record for evaluation, conflict resolution, record-keeping, etc purposes.

    2. The faculty member should be in the same discipline as the student's academic program.

    3. The faculty member will meet with the student and the non-academic partner at least once a month to discuss how the tasks/duties of the assistantship integrate with the academic and/or career goals of the student.

    4. Graduate students, serving as a GRA, may not work more than 19 hours a week on the assistantship and may not be employed in another campus position simultaneously. 

    5. The assistantship should be structured to include: planned activities, frequent evaluation check points, and deliverables.  The faculty member and the non-academic partner should collaborate on and be in agreement on these items.

    6. Graduate assistantships run concurrent with the academic calendar with start and end dates matching the first day of classes and day grades are due. 

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